Executive Assistant

Job Description

• Provide high-level administrative support to our executive team and Chief of Staff, managing calendars, scheduling meetings, and coordinating travel arrangements with precision and professionalism • Act as a gatekeeper, managing communication flow, screening calls and emails, and handling inquiries with discretion and tact • Prepare meeting materials and coordinate logistics: take notes, track follow-ups, and ensure team members understand and follow through on action items • Plan and execute company-wide and team-level offsites, meetings, and events, including partnering with our Chief of Staff to develop and execute on any materials • Partner with our Chief of Staff to plan and prepare for quarterly board meetings, including outlining and populating board decks and managing logistics of board meetings + events • Anticipate needs and proactively identify opportunities to optimize processes, streamline workflows, and enhance operational efficiency. • Manage the day to day logistics of the office, certain annual reports + filings, and insurance matters • Manage administration of key employee matters: offer letters, onboarding and offboarding, immigration, payroll etc. • Uphold a high standard of confidentiality and professionalism in handling sensitive information and situations.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field preferred. • 3+ years experience in an administrative or support role, ideally in a fast-paced startup environment • Exceptional organizational skills, with the ability to prioritize competing demands and multitask effectively under pressure • Strong interpersonal and communication skills, with the ability to interact confidently and diplomatically at all levels of the organization • Proficiency with GSuite and Slack and other relevant software tools, with advanced skills in calendar management, email coordination, and document preparation. • Strategic mindset, with the ability to think critically, solve problems creatively, and contribute valuable insights to decision-making processes • Excited to be a founding member of a mission driven team working to disrupt an archaic industry • High degree of initiative, autonomy, and adaptability, with a willingness to take on new challenges and drive projects to completion • Impeccable attention to detail, coupled with a commitment to maintaining the highest standards of accuracy and professionalism • Positive attitude, strong work ethic, and a passion for supporting the success of our startup team

Benefits

• Base salary range of $70,000–$110,000 plus equity • Group medical and dental insurance • Flexible vacation/PTO policy • 401k • Hybrid office culture, with team members remote and working from our offices in NYC