Executive Assistant

Job Description

• Provide day to day strategic, complex, and detailed administrative support to our CEO, whose busy schedule not only includes her responsibilities at the organization but also as an active member of several outside boards • Be a trusted partner to the CEO, ensuring they are productive and effective with your support and management of their time and priorities • Coordinate and schedule a high volume of meetings and calls with multiple internal and external participants, including quarterly board meetings • Coordinate and manage domestic and international travel arrangements for the CEO • Keep track of expenses and offer cost-effective alternatives for events and special projects • Be expected to maintain confidentiality and utilize discretion at all times as you will often be in possession of highly sensitive information • Collaborate with the People Team and Chief of Staff on logistics and scheduling for executive team off-sites, speaking events, conferences, and our annual company retreat • Proactively identify key priorities, meet all assigned deadlines, and prepare high quality project deliverables such as briefing documents and presentation decks

Qualifications

• 5+ years of experience providing support at the executive level • Minimum of a Bachelor’s Degree • Highly organized and efficient with extraordinary attention to detail and ability to prioritize • Ability to anticipate needs and take initiative to respond accordingly • Extraordinary discretion and judgment • Exceptional communication and interpersonal skills • Working knowledge of several types of travel platforms for booking flights and hotel reservations • Expertise with Google Suite including Gmail, Calendar, Docs, Slides, Forms, and Sheets • Working knowledge of Ramp or other corporate card and expense management platforms

Benefits

• Competitive health, dental & vision coverage • Flexible time off + 15 company holidays including a company-wide holiday break • Paid parental leave • Life & ADD • Short & Long term disability • FSA & Dependent Care Accounts • 401K (4% match) • Employee Assistance Program • Monthly gym allowance • Daily lunch and snacks in-office • L&D budget of $1,500/year • Company retreats