Senior Executive Support Specialist

Job Description

• Corporate Mailbox Monitoring: - Monitor and manage the corporate mailbox, ensuring timely and accurate responses to inquiries. - Filter and prioritize emails, flagging important messages for the attention of the appropriate team members. - Track and follow up on email task assignments to ensure timely and sufficient completion. - Maintain an organized and up-to-date email filing system. • SharePoint Library Organization: - Organize and maintain the SharePoint library, ensuring documents are correctly categorized and easily accessible. - Implement and enforce document management best practices, including version control and document retention policies. - Assist team members with uploading, accessing, and managing documents on SharePoint. • Presentation Development: - Develop high-quality presentations for meetings, conferences, and other events using PowerPoint and other presentation software. - Work with team members to gather content, create visual aids, and ensure presentations are professional and aligned with corporate standards. - Update and revise presentations as needed, incorporating feedback and new information. • Meeting and Event Planning Support: - Coordinate and schedule meetings and events, including sending invitations, booking meeting rooms, and arranging necessary equipment. - Prepare agendas, take minutes, and distribute meeting materials on time. - Assist with setting up meetings and troubleshooting any technical issues that arise. - Track and follow up on action items from meetings, ensuring tasks are assigned and deadlines are met. • General Administrative Support: - Assist with special projects and perform other duties as assigned by the Executive Management Office head or senior executive.

Qualifications

• Bachelor's degree or higher in Business Administration, Office Management, or a related field • Minimum of 7 years of experience in Executive Management support • Strong attention to detail and a commitment to delivering exceptionally high-quality work within established timelines • Excellent written communication skills • Excellent communication and interpersonal skills, with the ability to effectively engage with stakeholders at all levels of the organization • Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) • Strong organizational and multitasking abilities • Experience with SharePoint, Teams, or similar document management systems • Ability to work independently as well as collaboratively in a fast-paced, dynamic environment • The ability to obtain a Public Trust clearance

Benefits

• Health, dental, and vision plans • Optional FSA • Safe Harbor 401(k) with employer contributions 100% vested from day 1 • Paid parental leave • Paid time off and 11 paid holidays • No cost group term life/AD&D plan, and optional supplemental coverage • Pet insurance • Monthly phone and internet stipend • Tuition and training reimbursement