Chief of Staff & Executive Assistant

Job Description

• Manage a lively and constantly evolving calendar • Keeping executive staff meeting minutes and agendas • Act as gatekeeper, time advocate, and liaison creating efficiency and balance for your leaders' schedule • Coordinate internal and external meetings including but not limited to team meetings, off-site, one-on-ones, speaking engagements, and personal engagements • Working closely with the Executive team, helping drive cross-functional projects and associated timelines • Working with the executive team to facilitate the deliverables on key executive staff projects • Manage the tracking and progress of quarterly OKRs • Offer coordination support for any candidate interviews as needed • Book all domestic and international travel, taking into account costs, and proper documentation for any international travel using Navan or airlines directly (for both professional and personal travel) • Handle multiple requests for the Executive's time, utilizing strong judgment in prioritizing requests • Format documents and presentations • Be a culture-contributor: highlight, and celebrate important team cultural/career moments such as birthdays and work anniversaries for our Executive team as well as special personal life celebrations • Adapt to a fast-paced, constantly evolving environment

Qualifications

• BA/BS or equivalent experience • 5+ years of experience as an Executive Assistant, supporting senior executives • Previous experience functioning in a Chief of Staff role is essential • The ability to build strong relationships and a personal network throughout the company (both in-person and remotely) • Excellent calendar management skills, including the coordination of sophisticated meetings • Skillful execution of administrative activities, organization, and process • Adaptable and able to work with limited information and ambiguity • Strong self-starter that can take a task and run with it with limited supervision from the executive • A proactive approach to problem-solving, helping to anticipate problems and/or needs • Able to maintain high levels of confidentiality • Creative problem solver able to think in an unexpected way • Availability to perform job duties outside of normal business hours when vital (weekends/evenings) • Very strong communication and social skills • Solid understanding or ability to very quickly learn G Suite, Slack, Notion, Zoom, and Navan

Benefits

• Competitive base salary reflecting your role's value • Stock options for company success • Robust 401k for long-term financial health • Life insurance and disability coverage • Carrot Fertility Benefits • Best-in-class health benefits with contributions, including a convenient One Medical Membership for quality healthcare • Subsidized gym and wellness memberships • Commuter benefits for convenience • Dedicated mental wellness programs and personal access to Soulmio for mindfulness • Generous paid time off: Flexible PTO + 9 sick days • 8 weeks of Paternity leave and 12 weeks of Maternity leave • Annual volunteer day for your chosen causes • Daily office lunches catering to your preferences • Professional development budget for growth • Regular team events to foster camaraderie