Executive Assistant

Job Description

• Provide high-level administrative support for BuzzFeed’s CEO & Founder • Coordinate scheduling including a comprehensive calendar, setting up meetings, booking travel, creating itineraries, and tracking key industry events • Prepare and share documents in advance of meetings; assist with post-meeting follow-ups whenever a deliverable is required • Support and collaborate with the CEO’s Chief of Staff to help manage executive priorities, administrative needs, and strategic projects • Coordinate all-staff meetings, board meetings, executive on-sites, quarterly earnings, and more • Prepare expense reports, work closely with finance, and process invoices for various vendors and leads

Qualifications

• Significant career level experience 2-4+ years as an executive assistant in tech, media, or entertainment • Excellent written and verbal communication skills with strong attention to detail • Strong people skills and an interest in problem-solving, cross-functional collaboration, and organization • Ability to treat highly confidential information with care and discretion • Must have a familiarity with AI, i.e. ChatGPT, Bard, Claude, Midjourney • Proficient in Google Apps and MS Office, including Word, Excel, and PowerPoint; Apple products including Keynote a plus • Experience with applications such as Workday and Concur • The ability to occasionally travel to the East Coast, New York City office as needed (3-4x a year)

Benefits

• Competitive compensation • Full benefits • Unlimited sick leave