Senior Executive Assistant (C-Suite)

Job Description

• Efficiently manage executive priorities, identify potential roadblocks, calendar maintenance, appointments, and travel itineraries to optimize daily schedules. • Schedule, prepare materials for, and attend meetings as requested by the Executive(s). • Make travel arrangements both domestic/international, including booking flights, accommodations, and transportation, for the Executive(s) and their team members as needed. • Be available during off hours during international travel to assist with any adjustments that may arise. • Complete monthly expense reports with attention to detail. • Serve as a representative for Executive(s) to facilitate cross-functional problem-solving initiatives and collaboration, while also managing document drafting, proofreading, and editing tasks. • Anticipate and address communication and efficiency issues, demonstrating autonomy and insightful decision-making. • Act as a key driver and project lead, instituting sustainable processes, and partnering cross-functionally. Take meeting minutes, track action items, and follow up on action plan deadlines. • Identify and leverage relationships to create value for multiple parties, showcasing keen observations and insights; acting as a seamless extension of Executive(s). • Play a vital role as a contributor around standard operating procedures and ways of working. • Demonstrate excellence in comprehending relevant use cases of project management and scheduling tools, evaluating and recommending new resources relevant to your role. • Exemplify knowledge regarding global capabilities, products, and services, taking on a level of 'subject matter' expert.

Qualifications

• 6+ years of experience supporting Executive-level Leaders (EVP to Global C-Suite), preferably in a creative agency environment. • Advanced aptitude with G Suite (Google Workspace), Slack, Office 365, and Video Conferencing Software • Ability to work independently, prioritize tasks, and meet deadlines with little supervision • Able to handle sensitive and confidential information with the highest level of discretion and integrity • Exceptional written and verbal communication skills • Strong focus on team culture and cross-functional work • Comfortable receiving feedback and can adjust approach accordingly • Creative problem-solving skills and is proactive in identifying ways to improve outcomes • Operates with the highest level of personal integrity and ethics • Ability to manage multiple projects at the same time with varying deadlines • Comfort with ambiguity and proven ability to create clarity

Benefits

• Employer-sponsored 401k with match • Medical, Dental, and vision coverage • Unlimited PTO • Caregiver (Parental) Leave • Health and Wellness benefits