HR/Office Administrator, Fortanix - (US - Bay Area)

Job Description

• Assisting the executive staff with various tasks, scheduling, travel arrangement, etc. • Assisting with employee events such as birthday celebrations, office activities, annual anniversary and holiday parties, etc. • Supporting the HR project manager with monitoring global HR team operations related to onboarding, offboarding, rewards & recognition, etc. and follow up with team members as needed to support efficiency, timeliness, and compliance • Serving as a point of contact for new hires and employees, including orienting new hires to the office on their first day and being an informational resource on office/HR/company resources • Distributing company swag to office visitors, customers, etc. • Greeting all external guests upon arrival and serve as a representative of the organization • Managing ordering/stocking office food arrangements, groceries, and office supplies • Managing the company phone line, as well as inbound/outbound mail and packages • Assisting with external meeting/interview logistics: guest arrival, catering, IT needs, room reservation, ensuring timely flow of interviews, booking conference rooms as needed, etc. • Overseeing office appearance, space planning, and desk set up • Managing office improvement projects and repairs as needed • Performing other HR and administrative tasks as requested

Qualifications

• 1+ years of office coordination and/or administrative/related experience • Willingness to learn and develop their skillset in HR • Strong attention to detail, high degree of accuracy, and organizational abilities • Excellent oral and written communication • Proactive, resourceful, "can do" attitude • Strong interpersonal skills with the ability to work with different teams, seniority levels, and personalities • A bias for action, adaptability, and comfort with working in a fast-paced environment • Ability to maintain a calm demeanor and sense of humor under pressure • Ability to prioritize and multi-task • Ability to maintain confidential information • Intermediate experience using MS Office (Outlook, Word, Excel, & PowerPoint)

Benefits

• Great benefits • Competitive salary • Unlimited PTO (it’s between you and your work!) • Quarterly recharge days • 40 hours of Volunteer Time Off/year • Internet stipend • Friendly culture that brings the best out of everybody • 401k