Executive Assistant

Job Description

• Manage calendars from a daily, weekly and monthly perspective to maximize time effectiveness, and support our executives and their organizations be successful. • Coordinate All Hands meetings, including collecting and confirming the agendas, building slides, aligning presenters, and managing other meeting logistics. • Drive special projects and events including team offsites. • Own and help manage the rhythm of the business in close partnership with the leadership team. This includes ensuring meeting agendas match business priorities, taking notes and following up on action items. • Manage recurring communication routines to ensure teams stay aligned and engaged. • Meet deadlines by maintaining an organized approach and knowing how to prioritize and coordinate multiple work activities in a fast-paced environment. • Identify opportunities to improve the ways that teams are working. • Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up for vacation/illness. • Assist with travel planning and coordination as well as special events. • Assist with organization communications to help ensure clarity and alignment • Handle confidential information discreetly

Qualifications

• A minimum of 5+ years work experience as an Executive Assistant supporting multiple remote leaders • Excellent time management skills and attention to detail • Experience with building presentations in Google slides • Flexibility working independently or partnering with a variety of teams with flexibility to travel as needed (up to 10%) • Proven ability to interact with senior team members, vendors and leaders • Ability to be flexible in response to changing priorities and needs • Experience with an arrangement of schedules and logistics, at times, across multiple time zones with expertise in productivity and collaboration tools such as Google Workspace, Slack and Zoom

Benefits

• Amazing Benefits • Making Social Impact • Fostering Diversity, Equity, Inclusion and Belonging at Okta